We love airfocus Administrators 💖 This will make role & permission management faster with a greater sense of security.

Easier role & permission management with Member groups

Currently, the only rich text field in airfocus is the description field. We want to explore options to enhance flexibility - either by enabling rich text formatting in custom simple text fields or introducing a new field type for longer-form rich text content. 

Expand support for rich text fields

You asked, we listened! Set a sort order for each of your views. This can be done once-off in the view toolbar, or saved in view settings.

View sorting

Users can currently create timeline and Gantt views using custom date range fields. We're exploring support for configuring these views with time period fields as well.

Configure timeline and Gantt views using time period fields

We’ve rolled out a smarter, more flexible way to organize your views — giving you more clarity, more control, and a fresh new look.

🔄 “Swimlanes” are now “groups”

 to better reflect what this feature does — visually organize items based on a field, like status, team, or parent item. This aligns airfocus with broader product tool conventions and clears the path for even more powerful grouping capabilities down the road.

Grouping has been promoted from a buried display setting to its own standalone configuration panel — just like filters and sorting. That means:

The previous “sub-swimlanes” are now simply a second grouping level, giving you more consistency across view types.

For supported views like the board, you can now toggle on 

 — a new visual layout where groups appear as horizontal lanes across the board. It’s perfect for managing work by teams, objectives, or any custom field that benefits from a lane-based layout.

You can configure swimlane mode per group level, along with other advanced options like:

Improved grouping (formerly swimlanes) & new swimlane mode

API access is available to all customers with an 

 and API keys, users and 3rd parties can create their own integrations and setup based on airfocus functionality.

Unlock possibilities with API access

When moving items between workspaces, the following item information is retained:

Keep more information when moving items between workspaces

We've released a batch of improvements to timeline view, including:

Timeline view updates

Processing large amounts of feedback from all kinds of channels can be super time consuming (sometimes it can be too much to realistically handle). Solving this using AI/ML will free up PM's time and improve decision making.

Let us know any feedback you may have on this.

AI powered insights finder

We will look into making portfolio management a breeze within airfocus with major improvements to capabilities. The solution will also include solving a variety of portfolio-related issues associated airfocus Item Mirror app. 

Improving our Portfolio capabilities

 field, previously exclusive to Objective workspaces, is now available in regular workspaces. This allows the following benefits:

Add "Time period" field to normal workspaces

For Item Mirror, we have added optional auto-mapping for 

Auto-field value mapping for Item Mirror app

When mapping fields between airfocus and Azure DevOps, it can take some effort to create and maintain the same field value across both products.

Now, it is possible to auto-generate field values in airfocus, when syncing and auto-mapping a field from Azure DevOps. 

Auto field values generation for Azure DevOps

It is now possible to create dependencies across workspaces in airfocus!

Cross-workspace dependencies

Hierarchy updates in table view

React to comments with up to eight emojis.

React to comments with emojis

Connect your product work with its more granular delivery by integrating airfocus with Linear.app.

Linear integration

Display external web content in a dedicated view, e.g. Lucidspark boards. 

Write freely on a spacious canvas, e.g. guidelines for visitors to a workspace. 

New view types: Embeds and Documents

Make it easier for creators of items to find and track their progress

Arguably the most important screen in airfocus—the item details modal—just got a facelift.

There are 15 subtle changes, aimed at making this information dense screen easier to scan, understand and action.

Clearer item details

Lucidspark integration

It is now possible for authenticated users to include attachments in their portal form submissions. Ensure you have "Require login" toggled 

Ability to add attachments to portal forms

You can now retire the sunglasses 🕶️ and focus on understanding user needs, prioritizing and aligning your teams around clear roadmaps using our soothing dark mode.

Available now within Account settings → Preferences.

Dark mode

One-way dependency mapping from Jira to airfocus (including cross-workspace dependencies).

Dependency mapping for Jira

We’ve added filtering to Portal websites, making it even easier for end users to find exactly what they need. 

You can now display custom fields on portal cards and enable filtering for those fields, improving discoverability and navigation.

Ability to add filters to Portals

Now it is possible to visualize and add milestones in Gantt views. Milestones persist across timeline and Gantt.

Ability to add milestones in Gantt views

When mapping fields between airfocus and Jira, it can take some effort to create and maintain the same field value across both products.

Now, it is possible to auto-generate field values in airfocus, when syncing and auto-mapping a field from Jira. 

Auto field values generation for Jira

Reporting is available to all customers with an 

Designed to eliminate the guesswork, Reporting offers real-time, actionable insights directly within airfocus. Available on a per-workspace basis, this feature allows you to monitor the activity of each item in your workspace, for any timeframe you choose. Whether you're looking to analyze a specific field or get a comprehensive overview, Reporting provides the tools to measure, track, and visualize your data effectively.

To access this powerful feature, navigate to the kebab menu beside the workspace name, and select “Reporting.”

Workspace reporting

We want to explore the possibility of allowing users to assign colors to milestones for better visual organization and clarity. 

Add color customization for milestones

Team fields is available to all customers with an 

Team fields allow airfocus administrators to create and manage custom fields, universally across all workspaces, ensuring consistency and efficiency for the entire team.

Team fields

Insert images and files to item descriptions and comments

We are adding support for more field types for auto-mapping between airfocus and ADO.

Magic mapping for Azure DevOps

Previously, the Intercom integration created items with names like 

, and these were not editable due to one-way mapping.

These titles were not descriptive of the conversation's content and were therefore difficult to contextualize at high-level.

We've therefore implemented the following (Intercom only, for now):

Ability to improve titles of synchronised items from Intercom

We now support many more field types for auto-mapping between airfocus and Jira.

Magic mapping for Jira

We are looking into having a new concept of 

 within airfocus. You'll be able to assign them to feedback items, and in turn this will make it easier to close the feedback loop.

Got any specific requests/feedback? You know what to do! 👉

"Customer" concept in airfocus

We made it possible to quickly and easily select all insights to move or delete.

Bulk select insights

AI Assist gives you access to AI for product managers with powerful prompts embedded directly in your airfocus item descriptions and comments. 

You can use slash commands to start with a first draft quickly, iterate from there, and never get stuck with writer's block again. Analyze feedback sentiment and get short summaries to generate insights fast. Save time on repetitive tasks, spice up your messaging, and focus on the big picture instead.

AI Assist: Unlock the power of AI for product managers

Previously, dependencies could only be defined as:

We have now added a few more relationships:

More dependency relationships

We plan to simplify closing the feedback loop by enabling you to efficiently notify both internal and external stakeholders about key changes, such as feature releases or progress updates.

Ability to share updates on product items - at scale

While airfocus is the home for product managers, some teams need to use complementary tools like Figma or Miro to deliver their work. It is now possible to link and embed certain tools directly within airfocus item descriptions and comments, allowing you to access their content directly within airfocus. 

Looking for another tool? Submit a request by hitting the 

Link and embed content in the text editor

If your IdP provides the attribute claim 

 then whenever a user logs in via SSO, they get assigned the corresponding role in airfocus. The following values are supported:

Please note, that this only happens when there is new login via SSO. Normal username/password logins do not trigger this.

Configure airfocus Member roles with SAML groups

We have enhanced the experience of our Insights app by introducing a new feature that enables users to create insights directly from the description field. Now, all you need to do is highlight the text you want to create the insight from and select the item you wish to link to from the drop-down menu. It's that simple! 

We've also made it possible to filter results when linking an insight to an item, as well as transfer insights in bulk from one item to another.

Insights app and feedback management improvements

, a new display option that provides greater flexibility in managing table views. This allows you to hide columns for fields used in the 

 app—previously fixed—while also unlocking new customization options for other apps.

Currently, the following options are available:

App mode: A new display option in table views

The all-new Gantt view type is another helpful tool in your toolbox for turning strategy into action. The Gantt view visually represents a logical timeline of projects or tasks that are needed to successfully deliver an initiative or opportunity. This view works wonders in conjunction with the airfocus hierarchy, giving you even better insight into how your items are related.

Visualize complex dependencies with Gantt views

We've added the ability to make it easier to find items on portals. We've also snuck in a bunch of UI enhancements - which do you like the most? 👀

Add search to portals

At airfocus, we are dedicated to following the Web Content Accessibility Guidelines (WCAG 2.1 A-AA) and making our product accessible to all users, including those with disabilities. 

We aim to provide a seamless, enjoyable experience for everyone, and accessibility is a key factor in all our product decisions.

Explore improving accessibility in airfocus

. Working on descriptions and comments is finally fun (again).

The modern rich text editor allows you to communicate more effectively, organize information easily, and provide more clarity. It offers a wider array of editing possibilities such as slash commands, a floating formatting toolbar, drag-and-drop content blocks, and much more.

With more ways to present information within items and comments, airfocus enables your teams to have the proper context they need to build the right product faster.

Organize information better with our revamped Text editor

Not all insights are created equal — some carry more weight due to who they come from, how often they appear, or how well they align with strategy. Right now, airfocus treats all insights the same, which can make it harder to identify what really matters.

We're looking into ways to better reflect the importance of different insights. This could mean adding weights based on criteria like source, frequency, or business.

We’re still shaping this idea and would love your input. How do you distinguish critical feedback from the noise? Let us know!

Ability to weight insights

We have introduced view permissions for customers on Pro plans and higher. 

. Admins and editors with full permissions to a workspace can create or edit a view’s accessibility to the following:

Advanced view permissions

Docs are an essential format of articulating product strategy and providing guidance. We plan to support the following:

Tell stories and provide context with Docs

Our first CRM integration allows you to gather feedback in airfocus directly from your Salesforce data. Easily import Salesforce cases and opportunities as items to airfocus to inform product discovery and prioritization.

Salesforce integration

Integrate airfocus with more communication and customer support tools so that you can link important information to your airfocus items without having to leave the conversation. 

Integrate more communication and customer support tools

You can now nest workspace groups and standardize the order of workspaces for your entire team—making navigation more organized and consistent. To update the structure, admins can go to 

Workspace sub-groups and team-wide sorting

Forms created via the Forms app can now be shared more freely with your audience. You can create share links to your forms for direct access to the standalone form (no airfocus interface around it) or you can use the provided iframe code to embed the forms directly on your website. Your audience can also add attachments for additional context via these links or embeds.

Embed forms in your website or use them standalone

This major update to our navigation included the ability to manage and organize workspaces that belong together into custom groups, allowed for global search across all workspaces and created a new side panel. 

Improve cross-team collaboration and navigation

The new Voting app makes it easy for you to quickly gauge an item's demand by collecting votes or reactions from your team members (on any view) and external stakeholders (via Portal or share link). You can pick from different voting methods, such as:

Depending on the method you picked, votes will affect the voting score that in turn can be used as criteria for prioritization.

Read all about it 

Collect votes from stakeholders quickly

Provide high-level updates to your stakeholders by assigning confidence values (off track, at risk, on track) and detailed check-ins to product items. Ideal for managing expectations and securing leadership support at any stage of the product development lifecycle.

Keep stakeholders informed with the Check-Ins app

Items currently have a title and a long URL.

We will make finding, sharing, referring to, and linking to items easier and more precise with a unique item ID such as APP-123.

Find and share items quickly and precisely with unique item IDs

The airfocus Insights app allows you to centralize feedback from any channel in one place to uncover actionable insights for discovery and product strategy.

Insights app: Allow to gather and centralize feedback in one place and inform product discovery

Easily manage high-level capacity planning across teams by setting capacity limits for each planning segment, such as quarters or releases. Align resource demands with capacity and prioritize work that drives the most business value.

Capacity Planning app (resource management)

Push messages as ideas, requests, or feedback into airfocus with the new Microsoft Teams integration

Introducing our brand new Webhooks integration (Beta). Webhooks allow you to automatically send requests to other apps whenever a certain event occurs on the workspace for which the webhook is configured. Use webhooks to stay up-to-date with your work. Receive automated updates from airfocus and customize them to meet your needs.

Real-time updates to third-party apps with Webhooks

With Product Hierarchy, you can decide how items relate to each other across your workspaces. Link parent and child items, select how everything maps together, and plan every level of your product development process.

Define a product hierarchy

The airfocus Forms app helps you create customizable forms to gather feedback, ideas, or any other supporting information for your product work. The app allows you to add a new button to your workspace (e.g. "Give feedback") to capture general information on the workspace level or on specific items from anyone.

Collect internal or public information and feedback with Forms

airfocus workspaces now have a dedicated system field to assign status to your items.

 has standardized status categories with customizable statuses per category to suit your team’s workflows. Get alignment and a clear view of what needs to be started, what’s in progress, and what’s completed – without the struggle of manually configuring a custom field on every workspace.

Status provides a holistic view of item progress across hierarchy levels and workspaces. You can track the progress of parent items (e.g. Jira epic) based on how many of its child items (e.g. Jira stories) have been closed.

Align your team on status definitions and bring clarity on item progress

We have added more options to share link settings to be able to display/hide a shared view's: 

Important: this is a nice way to clean up a share link and have viewers only focus on what is important. However, some information is still accessible, e.g. by opening an item and seeing a full list of fields.

More control over information in shared views

Improve hierarchy

The improved notifications system allows you to receive 

 on mentions, invites and comments for items that you follow. 

 allow you to receive updates when you are added or removed from a workspace, you are assigned to an item, and when an item you are watching

log allows you to look into almost every update that has been made to a particular item since its creation, no matter if the item has been added manually by a team member or if it has been added/imported via an integration.

Notifications and item updates

With airfocus Portal, you can engage with your community on a branded customer-facing website. Build products people want and close the feedback loop with your audiences, regardless of whether they’re customers, teammates, or business stakeholders. If you’re already an airfocus user, you will be able to base your portal on your existing workspaces with just a few clicks.

Portal: Share product work and get feedback on your branded portal

Your OKRs are finally coming home. The new 

 adds a layer of product strategy to your airfocus setup, helping you align everyone behind your mission. It allows you to easily track and collaborate on objectives and key results at all levels to create accountability and transparency across the organization.

Supercharge your product strategy with built-in OKRs

We've expanded our export options by doing the following:

Ability to export views as PNG (and more updates)

Explore our product strategy, roadmap, and the latest releases. Vote for upcoming features, and help us build the best airfocus possible.

Our roadmap & release notes