You can now organize multiple people into Member groups and manage them in one go.

Easier role & permission management with Member groups

Currently, the only rich text field in airfocus is the description field. We want to explore options to enhance flexibility - either by enabling rich text formatting in custom simple text fields or introducing a new field type for longer-form rich text content. 

Expand support for rich text fields

, allowing external AI agents and copilots to securely access and act on structured airfocus data (e.g. roadmap items, priorities, feedback, objectives). This unlocks advanced AI-driven workflows, integrations, and automation by exposing airfocus workspaces through a standardized protocol.

airfocus MCP server

Use templates in item descriptions to ensure consistency and save time. Create multiple templates per workspace to standardize information across feedback, ideas, and tasks.

Custom item description templates

You can now sync item links between Jira and airfocus bidirectionally. 

Configure each link type as one-way or two-way depending on your workflow, and map multiple Jira link types to a single airfocus link type when needed.

highlights how to get started with this feature.

Map dependencies and Item links with Jira

Automatically roll up values from child items to parent items.

, parent items will automatically show the sum of their children – updating in real time as values change. This removes manual aggregation work for product managers and ensures data stays accurate as plans evolve. Product leaders get instant, reliable roll-ups for capacity, effort, or business impact – improving portfolio visibility and decision-making without relying on spreadsheets. 

Includes multi-level support and manual overrides per item, with configuration at the field level (not per workspace). 

Hierarchy aggregation: Number field roll-ups

You can now link items to Milestones, visually differentiate Milestone types, reuse Milestones across workspaces, and sync them with Jira Fix Versions – all using the same flexible field system that powers the rest of airfocus.

To learn more about date-based fields, including Milestones, check out our 

Go from plan to execution more effectively with revamped Milestones

At airfocus, we are dedicated to following the Web Content Accessibility Guidelines (WCAG 2.1 A-AA) and making our product accessible to all users, including those with disabilities. 

We aim to provide a seamless, enjoyable experience for everyone, and accessibility is a key factor in all our product decisions.

Explore improving accessibility in airfocus

 🎉 - a more flexible way to control who can see and manage views.

Advanced view permission management

You asked, we listened! Set a sort order for each of your views. This can be done once-off in the view toolbar, or saved in view settings.

View sorting

Save complete workspaces — including hierarchy, mirroring, insights, and forms — as reusable templates. Apply them to new or existing workspaces for faster setup.

Save workspaces as templates

Let AI do the tagging, categorizing, and field-filling for you. Enable autofill on any select field and airfocus will automatically suggest values based on each item's content — so your team spends less time on manual data entry and more time on actual product decisions.

Autofill fields

You can now nest workspace groups and standardize the order of workspaces for your entire team—making navigation more organized and consistent. To update the structure, admins can go to 

Workspace sub-groups and team-wide sorting

API access is available to all customers with an 

 and API keys, users and 3rd parties can create their own integrations and setup based on airfocus functionality.

Unlock possibilities with API access

You can now set fields (including team fields) as "Required fields"! When enabled, users must fill out the field when creating new items. For existing items, users are asked to fill out the required fields. Once set, a required field value cannot be removed without replacing it with another field value.

 to watch a brief overview of the feature and learn how you can start using Required fields today!

Ensure data consistency with Required fields

We are looking into both one- and two-way dependency mapping between ADO and airfocus.

Dependency mapping for Azure DevOps

We've released a batch of improvements to timeline view, including:

Timeline view updates

When moving items between workspaces, the following item information is retained:

Keep more information when moving items between workspaces

Stop spending hours manually triaging feedback. The Insights agent automatically processes incoming feedback, extracts key insights, and maps them to the right opportunities — so your backlog stays current without the manual effort.

Let us know any feedback you may have on this.

Insights agent

 field, previously exclusive to Objective workspaces, is now available in regular workspaces. This allows the following benefits:

Add "Time period" field to normal workspaces

Control access to sensitive data by marking fields as private, hidden, or permission-based. Keep information secure while enabling open collaboration on everything else.

Private fields

Simplify how large organizations manage diverse team fields. A cleaner, more structured experience will make team field setup and navigation easier.

Improve team field management

For Item Mirror, we have added optional auto-mapping for 

Auto-field value mapping for Item Mirror app

React to comments with up to eight emojis.

React to comments with emojis

When mapping fields between airfocus and Azure DevOps, it can take some effort to create and maintain the same field value across both products.

Now, it is possible to auto-generate field values in airfocus, when syncing and auto-mapping a field from Azure DevOps. 

Auto field values generation for Azure DevOps

Take our SCIM functionality to general availability. Automate user provisioning and deprovisioning with enterprise-grade reliability and industry best practices.

Advanced SCIM (enterprise user management)

Connect your product work with its more granular delivery by integrating airfocus with Linear.app.

Linear integration

Hierarchy updates in table view

It is now possible to create dependencies across workspaces in airfocus!

Cross-workspace dependencies

 — a powerful enhancement that gives product teams more control over how feedback contributes to opportunity scores.

 based on custom field values, allowing for more accurate, signal-driven prioritization.

Not all feedback is created equal. Insight Scoring lets you:

At airfocus, we use this internally to spot the feedback that’s most likely to move the needle on ARR — and it's already helping us cut through the noise.

Insight Scoring uses a custom formula field on feedback items to influence the 

 (not just the feedback item’s score). That means:

Note: Multi-select fields currently use an average rather than summing individual values. We’re aware this limits flexibility in some use cases, and a solution is already in the works. Stay tuned!

Insights scoring

Make it easier for creators of items to find and track their progress

Arguably the most important screen in airfocus—the item details modal—just got a facelift.

There are 15 subtle changes, aimed at making this information dense screen easier to scan, understand and action.

Clearer item details

Display external web content in a dedicated view, e.g. Lucidspark boards. 

Write freely on a spacious canvas, e.g. guidelines for visitors to a workspace. 

New view types: Embeds and Documents

It is now possible for authenticated users to include attachments in their portal form submissions. Ensure you have "Require login" toggled 

Ability to add attachments to portal forms

We’ve added filtering to Portal websites, making it even easier for end users to find exactly what they need. 

You can now display custom fields on portal cards and enable filtering for those fields, improving discoverability and navigation.

Ability to add filters to Portals

You can now retire the sunglasses 🕶️ and focus on understanding user needs, prioritizing and aligning your teams around clear roadmaps using our soothing dark mode.

Available now within Account settings → Preferences.

Dark mode

Now it is possible to visualize and add milestones in Gantt views. Milestones persist across timeline and Gantt.

Ability to add milestones in Gantt views

When mapping fields between airfocus and Jira, it can take some effort to create and maintain the same field value across both products.

Now, it is possible to auto-generate field values in airfocus, when syncing and auto-mapping a field from Jira. 

Auto field values generation for Jira

Chat directly with airfocus to get answers, surface insights, and take action faster. Ask questions about your data, generate summaries, or trigger updates — all through a conversational assistant that helps you work smarter.

Ask airfocus AI

Reporting is available to all customers with an 

Designed to eliminate the guesswork, Reporting offers real-time, actionable insights directly within airfocus. Available on a per-workspace basis, this feature allows you to monitor the activity of each item in your workspace, for any timeframe you choose. Whether you're looking to analyze a specific field or get a comprehensive overview, Reporting provides the tools to measure, track, and visualize your data effectively.

To access this powerful feature, navigate to the kebab menu beside the workspace name, and select “Reporting.”

Workspace reporting

Use this two-way integration to import airfocus items as Lucid Cards into Lucidspark. 


Lucid cards for airfocus

Team fields is available to all customers with an 

Team fields allow airfocus administrators to create and manage custom fields, universally across all workspaces, ensuring consistency and efficiency for the entire team.

Team fields

Insert images and files to item descriptions and comments

We are adding support for more field types for auto-mapping between airfocus and ADO.

Magic mapping for Azure DevOps

We now support many more field types for auto-mapping between airfocus and Jira.

Magic mapping for Jira

We made it possible to quickly and easily select all insights to move or delete.

Bulk select insights

Previously, the Intercom integration created items with names like 

, and these were not editable due to one-way mapping.

These titles were not descriptive of the conversation's content and were therefore difficult to contextualize at high-level.

We've therefore implemented the following (Intercom only, for now):

Ability to improve titles of synchronised items from Intercom

You can now build Timeline and Gantt views using Time Period fields – not just date ranges. This lets you visualize work based on structured periods like quarters or custom cycles, with periods shown directly in the view headers. Result: cleaner, more strategic roadmaps aligned to how teams actually plan.

Configure timeline and Gantt views using time period fields

AI Assist gives you access to AI for product managers with powerful prompts embedded directly in your airfocus item descriptions and comments. 

You can use slash commands to start with a first draft quickly, iterate from there, and never get stuck with writer's block again. Analyze feedback sentiment and get short summaries to generate insights fast. Save time on repetitive tasks, spice up your messaging, and focus on the big picture instead.

AI Assist: Unlock the power of AI for product managers

While airfocus is the home for product managers, some teams need to use complementary tools like Figma or Miro to deliver their work. It is now possible to link and embed certain tools directly within airfocus item descriptions and comments, allowing you to access their content directly within airfocus. 

Looking for another tool? Submit a request by hitting the 

Link and embed content in the text editor

, giving you the ability to sort by multiple fields at once. For example, you’ll be able to organize items first by 

. This will make it much easier to structure complex work, surface what matters most, and keep your views consistently clear and actionable.

Nested sorting in views

Previously, dependencies could only be defined as:

We have now added a few more relationships:

More dependency relationships

If your IdP provides the attribute claim 

 then whenever a user logs in via SSO, they get assigned the corresponding role in airfocus. The following values are supported:

Please note, that this only happens when there is new login via SSO. Normal username/password logins do not trigger this.

Configure airfocus Member roles with SAML groups

We have enhanced the experience of our Insights app by introducing a new feature that enables users to create insights directly from the description field. Now, all you need to do is highlight the text you want to create the insight from and select the item you wish to link to from the drop-down menu. It's that simple! 

We've also made it possible to filter results when linking an insight to an item, as well as transfer insights in bulk from one item to another.

Insights app and feedback management improvements

We’ve rolled out a smarter, more flexible way to organize your views — giving you more clarity, more control, and a fresh new look.

🔄 “Swimlanes” are now “groups”

 to better reflect what this feature does — visually organize items based on a field, like status, team, or parent item. This aligns airfocus with broader product tool conventions and clears the path for even more powerful grouping capabilities down the road.

Grouping has been promoted from a buried display setting to its own standalone configuration panel — just like filters and sorting. That means:

The previous “sub-swimlanes” are now simply a second grouping level, giving you more consistency across view types.

For supported views like the board, you can now toggle on 

 — a new visual layout where groups appear as horizontal lanes across the board. It’s perfect for managing work by teams, objectives, or any custom field that benefits from a lane-based layout.

You can configure swimlane mode per group level, along with other advanced options like:

You now have more control over how multi-select fields are used in grouping — giving you the flexibility to view your data in the way that makes the most sense for your team.

Previously, grouping by a multi-select field would create 

 (combinations of selected values). With this update, you can now choose between 

We’ve extended our new grouping capabilities to include 

 — making it easier than ever to organize and navigate your work.

This small but mighty UX update helps you move between strategy and execution with fewer clicks — and a lot more clarity.

Improved grouping (formerly swimlanes) & new swimlane mode

We've added the ability to make it easier to find items on portals. We've also snuck in a bunch of UI enhancements - which do you like the most? 👀

Add search to portals

Enable product leaders to align strategy, track progress, and plan across teams and product lines – working across (objective) workspaces and apps to drive alignment, with 

 that make it easy to understand what’s happening right now.

Advanced product portfolio management

, a new display option that provides greater flexibility in managing table views. This allows you to hide columns for fields used in the 

 app—previously fixed—while also unlocking new customization options for other apps.

Currently, the following options are available:

App mode: A new display option in table views

The all-new Gantt view type is another helpful tool in your toolbox for turning strategy into action. The Gantt view visually represents a logical timeline of projects or tasks that are needed to successfully deliver an initiative or opportunity. This view works wonders in conjunction with the airfocus hierarchy, giving you even better insight into how your items are related.

Visualize complex dependencies with Gantt views

We have introduced view permissions for customers on Pro plans and higher. 

. Admins and editors with full permissions to a workspace can create or edit a view’s accessibility to the following:

Advanced view permissions

. Working on descriptions and comments is finally fun (again).

The modern rich text editor allows you to communicate more effectively, organize information easily, and provide more clarity. It offers a wider array of editing possibilities such as slash commands, a floating formatting toolbar, drag-and-drop content blocks, and much more.

With more ways to present information within items and comments, airfocus enables your teams to have the proper context they need to build the right product faster.

Organize information better with our revamped Text editor

Keeping status definitions aligned across teams just got easier.

, you can define and manage shared status configurations at the team level and apply them across multiple workspaces.


Less manual setup, fewer inconsistencies, and cleaner portfolio views.
A more reliable system for tracking how work actually progresses across teams.

Status presets – Consistent workflows across your workspaces

Our first CRM integration allows you to gather feedback in airfocus directly from your Salesforce data. Easily import Salesforce cases and opportunities as items to airfocus to inform product discovery and prioritization.

Salesforce integration

Integrate airfocus with more communication and customer support tools so that you can link important information to your airfocus items without having to leave the conversation. 

Integrate more communication and customer support tools

Forms created via the Forms app can now be shared more freely with your audience. You can create share links to your forms for direct access to the standalone form (no airfocus interface around it) or you can use the provided iframe code to embed the forms directly on your website. Your audience can also add attachments for additional context via these links or embeds.

Embed forms in your website or use them standalone

This major update to our navigation included the ability to manage and organize workspaces that belong together into custom groups, allowed for global search across all workspaces and created a new side panel. 

Improve cross-team collaboration and navigation

Easily manage high-level capacity planning across teams by setting capacity limits for each planning segment, such as quarters or releases. Align resource demands with capacity and prioritize work that drives the most business value.

Capacity Planning app (resource management)

Provide high-level updates to your stakeholders by assigning confidence values (off track, at risk, on track) and detailed check-ins to product items. Ideal for managing expectations and securing leadership support at any stage of the product development lifecycle.

Keep stakeholders informed with the Check-Ins app

Time Period fields now support multi-select, so items can span multiple periods (e.g. Q1 and Q2). This better reflects real-world planning where work doesn’t fit neatly into a single timeframe. It unlocks more flexible roadmapping without duplicating items or losing context.

Multi-select support for time period fields

The new Voting app makes it easy for you to quickly gauge an item's demand by collecting votes or reactions from your team members (on any view) and external stakeholders (via Portal or share link). You can pick from different voting methods, such as:

Depending on the method you picked, votes will affect the voting score that in turn can be used as criteria for prioritization.

Read all about it 

Collect votes from stakeholders quickly

Create custom dashboards to visualize workspace, objective, or portfolio data. Tailor charts and metrics to track progress, spot trends, and share insights.

Dashboard views

Items currently have a title and a long URL.

We will make finding, sharing, referring to, and linking to items easier and more precise with a unique item ID such as APP-123.

Find and share items quickly and precisely with unique item IDs

The airfocus Insights app allows you to centralize feedback from any channel in one place to uncover actionable insights for discovery and product strategy.

Insights app: Allow to gather and centralize feedback in one place and inform product discovery

Set up powerful “if-this-then-that” rules to automate repetitive work. Auto-assign tasks, update statuses, send notifications, and more to save time and reduce errors.

Our roadmap & release notes