Make it easier for creators of items to find and track their progress

We've added the ability to make it easier to find items on portals. We've also snuck in a bunch of UI enhancements - which do you like the most? 👀

Add search to portals

Similar to spreadsheets, we will provide an option to aggregate a field's values across items and display the result within the workspace.

This aggregation could be used for capacity planning, scenario planning and budgeting—anything really where the sum, average or median of a workspace's values is valuable (pun intended).

Number field aggregations (for capacity planning, scenario planning and budgeting)

Want more control over sorting and organizing items in different views? How about default, customised and saved sort order? We're looking into this and would love to know your thoughts 🤔

View sorting

Provide high-level updates to your stakeholders by assigning confidence values (off track, at risk, on track) and detailed check-ins to product items. Ideal for managing expectations and securing leadership support at any stage of the product development lifecycle.

Keep stakeholders informed with the Check-Ins app

Currently it's possible to add attachments to forms in workspaces and on share links.

We might make it possible to add attachments to forms on a portal.

Add attachments to portal forms

API access is available to all customers with an 

 and API keys, users and 3rd parties can create their own integrations and setup based on airfocus functionality.

Unlock possibilities with API access

Items currently have a title and a long URL.

We will make finding, sharing, referring to, and linking to items easier and more precise with a unique item ID such as APP-123.

Find and share items quickly and precisely with unique item IDs

We have introduced view permissions for customers on Pro plans and higher. 

. Admins and editors with full permissions to a workspace can create or edit a view’s accessibility to the following:

Advanced view permissions

Currently an item can only have a dependency with another item from the same workspace.

To improve cross-workspace collaboration we will open up dependencies to other workspaces.

We need to enable users to set dependencies between items in different workspaces
BE already supports this, so just need to add FE elements
(Also consider we want to add more types of dependencies at some point.)

note: need to consider together with what's in "blocks" below

Cross-workspace dependencies

We are looking at how to allow to retain more information (e.g. comments) when moving an item out of one workspace and into another.

Keep more information when moving items between workspaces

For Item Mirror, we have added optional auto-mapping for 

Auto-field value mapping for Item Mirror app

React to comments with up to eight emojis.

React to comments with emojis

Docs are an essential format of articulating product strategy and providing guidance. You will be able to create Docs on the workspace as well as on the item to increase alignment and efficiency.

Tell stories and provide context with Docs

Arguably the most important screen in airfocus—the item details modal—just got a facelift.

There are 15 subtle changes, aimed at making this information dense screen easier to scan, understand and action.

Clearer item details

You can now retire the sunglasses 🕶️ and focus on understanding user needs, prioritizing and aligning your teams around clear roadmaps using our soothing dark mode.

Available now within Account settings → Preferences.

Dark mode

Reporting is available to all customers with an 

Designed to eliminate the guesswork, Reporting offers real-time, actionable insights directly within airfocus. Available on a per-workspace basis, this feature allows you to monitor the activity of each item in your workspace, for any timeframe you choose. Whether you're looking to analyze a specific field or get a comprehensive overview, Reporting provides the tools to measure, track, and visualize your data effectively.

To access this powerful feature, navigate to the kebab menu beside the workspace name, and select “Reporting.”

Workspace reporting

Processing large amounts of feedback from all kinds of channels can be super time consuming (sometimes it can be too much to realistically handle). Solving this using AI/ML will free up PM's time and improve decision making.

Let us know any feedback you may have on this.

AI powered insights finder

Team fields is available to all customers with an 

Team fields allow airfocus administrators to create and manage custom fields, universally across all workspaces, ensuring consistency and efficiency for the entire team.

Team fields

The idea is to implement a more base-level segregation of data inside the database to make it less likely that a programming error could lead to data leakage (e.g. Team A seeing data of Team B).

Database-level data segregation

To improve shared understanding, we will order the workspace navigation and view tabs consistently across a team.

Team consistent workspace & view navigation

Insert images and files to item descriptions and comments

Currently, dependencies can only be defined as:

We might add other relationships, such as:

Add more dependency relationships

We made it possible to quickly and easily select all insights to move or delete.

Bulk select insights

AI Assist gives you access to AI for product managers with powerful prompts embedded directly in your airfocus item descriptions and comments. 

You can use slash commands to start with a first draft quickly, iterate from there, and never get stuck with writer's block again. Analyze feedback sentiment and get short summaries to generate insights fast. Save time on repetitive tasks, spice up your messaging, and focus on the big picture instead.

AI Assist: Unlock the power of AI for product managers

While airfocus is the home for product managers, some teams need to use complementary tools like Figma or Miro to deliver their work. It is now possible to link and embed certain tools directly within airfocus item descriptions and comments, allowing you to access their content directly within airfocus. 

Looking for another tool? Submit a request by hitting the 

Link and embed content in the text editor

If your IdP provides the attribute claim 

 then whenever a user logs in via SSO, they get assigned the corresponding role in airfocus. The following values are supported:

Please note, that this only happens when there is new login via SSO. Normal username/password logins do not trigger this.

Configure airfocus Member roles with SAML groups

We have enhanced the experience of our Insights app by introducing a new feature that enables users to create insights directly from the description field. Now, all you need to do is highlight the text you want to create the insight from and select the item you wish to link to from the drop-down menu. It's that simple! 

We've also made it possible to filter results when linking an insight to an item, as well as transfer insights in bulk from one item to another.

Insights app and feedback management improvements

The all-new Gantt view type is another helpful tool in your toolbox for turning strategy into action. The Gantt view visually represents a logical timeline of projects or tasks that are needed to successfully deliver an initiative or opportunity. This view works wonders in conjunction with the airfocus hierarchy, giving you even better insight into how your items are related.

Visualize complex dependencies with Gantt views

. Working on descriptions and comments is finally fun (again).

The modern rich text editor allows you to communicate more effectively, organize information easily, and provide more clarity. It offers a wider array of editing possibilities such as slash commands, a floating formatting toolbar, drag-and-drop content blocks, and much more.

With more ways to present information within items and comments, airfocus enables your teams to have the proper context they need to build the right product faster.

Organize information better with our revamped Text editor

Our first CRM integration allows you to gather feedback in airfocus directly from your Salesforce data. Easily import Salesforce cases and opportunities as items to airfocus to inform product discovery and prioritization.

Salesforce integration

Integrate airfocus with more communication and customer support tools so that you can link important information to your airfocus items without having to leave the conversation. 

Integrate more communication and customer support tools

Forms created via the Forms app can now be shared more freely with your audience. You can create share links to your forms for direct access to the standalone form (no airfocus interface around it) or you can use the provided iframe code to embed the forms directly on your website. Your audience can also add attachments for additional context via these links or embeds.

Embed forms in your website or use them standalone

This major update to our navigation included the ability to manage and organize workspaces that belong together into custom groups, allowed for global search across all workspaces and created a new side panel. 

Improve cross-team collaboration and navigation

The new Voting app makes it easy for you to quickly gauge an item's demand by collecting votes or reactions from your team members (on any view) and external stakeholders (via Portal or share link). You can pick from different voting methods, such as:

Depending on the method you picked, votes will affect the voting score that in turn can be used as criteria for prioritization.

Read all about it 

Collect votes from stakeholders quickly

The airfocus Insights app allows you to centralize feedback from any channel in one place to uncover actionable insights for discovery and product strategy.

Insights app: Allow to gather and centralize feedback in one place and inform product discovery

Push messages as ideas, requests, or feedback into airfocus with the new Microsoft Teams integration

Introducing our brand new Webhooks integration (Beta). Webhooks allow you to automatically send requests to other apps whenever a certain event occurs on the workspace for which the webhook is configured. Use webhooks to stay up-to-date with your work. Receive automated updates from airfocus and customize them to meet your needs.

Real-time updates to third-party apps with Webhooks

With Product Hierarchy, you can decide how items relate to each other across your workspaces. Link parent and child items, select how everything maps together, and plan every level of your product development process.

Define a product hierarchy

The airfocus Forms app helps you create customizable forms to gather feedback, ideas, or any other supporting information for your product work. The app allows you to add a new button to your workspace (e.g. "Give feedback") to capture general information on the workspace level or on specific items from anyone.

Collect internal or public information and feedback with Forms

airfocus workspaces now have a dedicated system field to assign status to your items.

 has standardized status categories with customizable statuses per category to suit your team’s workflows. Get alignment and a clear view of what needs to be started, what’s in progress, and what’s completed – without the struggle of manually configuring a custom field on every workspace.

Status provides a holistic view of item progress across hierarchy levels and workspaces. You can track the progress of parent items (e.g. Jira epic) based on how many of its child items (e.g. Jira stories) have been closed.

Align your team on status definitions and bring clarity on item progress

Improve hierarchy

The improved notifications system allows you to receive 

 on mentions, invites and comments for items that you follow. 

 allow you to receive updates when you are added or removed from a workspace, you are assigned to an item, and when an item you are watching

log allows you to look into almost every update that has been made to a particular item since its creation, no matter if the item has been added manually by a team member or if it has been added/imported via an integration.

Notifications and item updates

With airfocus Portal, you can engage with your community on a branded customer-facing website. Build products people want and close the feedback loop with your audiences, regardless of whether they’re customers, teammates, or business stakeholders. If you’re already an airfocus user, you will be able to base your portal on your existing workspaces with just a few clicks.

Portal: Share product work and get feedback on your branded portal

Your OKRs are finally coming home. The new 

 adds a layer of product strategy to your airfocus setup, helping you align everyone behind your mission. It allows you to easily track and collaborate on objectives and key results at all levels to create accountability and transparency across the organization.